[OCRcommunications] Mid-Week Announcements 26 Jun 2024

Wed Jun 26 12:37:08 CDT 2024

Good afternoon,
With keeping focus on our goal to provide you with the most up-to-date information and resources, the OCR will be providing Mid-week announcements,  and update emails every other Wednesday for your convenience. The mid-week updates will include new resources, updated tipsheets, any office hour updates, and links to special training session videos when available. We would like to announce the following:
Clinical Research Budget Negotiation Working Group:
We are pleased to announce the formation of a 'Clinical Research Budget Negotiation Working Group.'  This is a joint initiative between OCR, SPA, and the CTSA program. We are fortunate to have several volunteers with tremendous experience in clinical research budgets and finance from different departments and centers across the campus who agreed to serve on this working group. For further details, please see that attached information.

Please do not hesitate to contact Aaron Brunson (frank.brunson at utsouthwestern.edu<mailto:frank.brunson at utsouthwestern.edu>), Program Manager in the OCR, coordinating this effort with any questions and concerns.

Velos Status Hierarchy Training:
Changes were made to the training module "Updating a Patient Status in Sequence" to offer more insight into what it means to have Velos statuses updated out of sequence as well as mandatory status updates and the correct way to enter them. The updated training highlights incorrect patient status updates and what to do if an incorrect status is entered or if a patient is added to a study in error. And finally, we explain what happens if an updated patients EMR is opened simultaneously during an update in Velos.
Please find the link below to the new Velos Status Training:
https://www.utsouthwestern.net/intranet/services/ace/
We will be hosting a virtual educational session outlining the new Velos Status Training.  Details can be found below:
Tuesday 2nd  July, 11:00-11:30am- Link to join meeting<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_MWEyMTgwM2YtZDg0Ni00NmM5LTlhNDItNjY3Zjk3ZTRlYWQ5*40thread.v2/0?context=*7b*22Tid*22*3a*229d418695-71ac-4c31-b5b2-c196c8ec3c8a*22*2c*22Oid*22*3a*223674f270-12e5-47bd-8135-31dd73d20a6a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!MznTZTSvDXGV0Co!EPF0jsaeCSerjH27310omdtUWABMMpnQZ4BJVpgNvL80e9WFn2tU4LaSs9Jq4xzkPO9xeJM1MTBVDTHyqvpIn-hS4FA_VIdzsjj18Rg$ >
Thursday 11th July, 11:00-11:30am-link to join meeting<https://urldefense.com/v3/__https://teams.microsoft.com/l/meetup-join/19*3ameeting_ZTgxN2RjODktODA3Ni00NGQ2LTgzMGMtMjViOTc0MjQyYzMy*40thread.v2/0?context=*7b*22Tid*22*3a*229d418695-71ac-4c31-b5b2-c196c8ec3c8a*22*2c*22Oid*22*3a*223674f270-12e5-47bd-8135-31dd73d20a6a*22*7d__;JSUlJSUlJSUlJSUlJSUl!!MznTZTSvDXGV0Co!EPF0jsaeCSerjH27310omdtUWABMMpnQZ4BJVpgNvL80e9WFn2tU4LaSs9Jq4xzkPO9xeJM1MTBVDTHyqvpIn-hS4FA_VIdzqmNA3e8$ >

Patient Status Hierarchy Levels Tipsheet:
A new tipsheet has been added to our website that highlights steps to avoid adding patient status updates out of sequence providing screenshots of side-by-side Velos and Epic audit trails. The tipsheet provides guidance on what to do if a patient is added to a study in error and adding an incorrect patient status update. There is also an explanation of what happens between Velos and Epic if a patient update happens while an Epic chart is opened (this usually happens if another UTSW employee happens to be using the chart at the same time).
Please find the link below to the new Patient Status Hierarchy Levels Tipsheet:
https://www.utsouthwestern.net/intranet/research/ocr/assets/velos-patient-status-hierarchy-levels-tipsheet.pdf.

Performance Site Review Modifications Tipsheet:
Changes to study procedures or performance sites are not uncommon during the lifespan of a research study, when these happen a Performance Site Modification may be required in order to keep details up to date. UTSW PS modifications need to be submitted for review and approval by the OCTM office when there has been a change or update to either a study related procedure or a location where the study takes place.

Please find below for a link to a tip sheet outlining the PS Modification Process:

https://www.utsouthwestern.net/intranet/research/ocr/assets/performace-site-modification-submission-tipsheet-v2.pdf

New Epic "Research Kit" orders Tipsheet:
The Epic training team has created a new "Research Kit Orders" tipsheet for those teams that use "Research Kit" orders for collection of specimens.  A copy of the tipsheet has been provided for your review.  Feel free to contact Valerie Pena at Valerie.pena at utsouthwestern.edu<mailto:Valerie.pena at utsouthwestern.edu> for any questions or concerns.
Please find the link below to the new Epic "Research Kit" orders tipsheet:
[?pdf icon] BKR Research Kit Order Panel.pdf<https://urldefense.com/v3/__https://365utsouthwestern.sharepoint.com/sites/HSP/Communities/EMR-LS/TrainingLibrary/BKR*20Research*20Kit*20Order*20Panel.pdf__;JSUlJQ!!MznTZTSvDXGV0Co!EPF0jsaeCSerjH27310omdtUWABMMpnQZ4BJVpgNvL80e9WFn2tU4LaSs9Jq4xzkPO9xeJM1MTBVDTHyqvpIn-hS4FA_VIdzojMPoQg$ >

If you have any questions, please contact OCR at UTSouthwestern.edu<mailto:OCR at UTSouthwestern.edu>
Please do not hesitate to reach out with any questions or if we can be of further support.

Regards,
Office of Clinical Research (OCR)
UT Southwestern Medical Center
OCR at utsouthwestern.edu<mailto:OCR at utsouthwestern.edu>
https://www.utsouthwestern.net/intranet/research/ocr/

________________________________

UT Southwestern

Medical Center

The future of medicine, today.
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