[Histonet] Paperwork

[WILLIAM DESALVO]

I have a few suggestions:

Batch control - you do need to continue documentation of which cases/slides corresponds to the one control and be able to provide for inspection or re-review of a case. I suggest you consider taking pre-cut slide, add a new cut control section (1 per case if there are multiple slides) before staining. This conserves control tissue and removes some of the logistics of locating and matching batch control. I believe this will be a quality improvement without high cost.

Accessioning/ LIS - Ditch the log sheets and do not print, unless there is a specific need. All of your manual tracking process is now electronic. Do update all SOP’s and note date of change in process.

William

William DeSalvo

________________________________
From: Campbell, Tasha M. via Histonet <histonet at lists.utsouthwestern.edu>
Sent: Friday, July 27, 2018 8:41 AM
To: histonet at lists.utsouthwestern.edu
Subject: [Histonet] Paperwork

Hi everyone,

I have 2 questions:


1. Could someone please share some ways to keep track of the control that goes with the slides that it was used for? So I am a small GI lab and there is a pathologist here a couple days a week. We do trichrome on Microscopic colitis cases and so I have been batching the trichromes because it's a long stain to do by hand and it's a lot easier to do it that way. But my slides are automatically printed for me and they have the date on them that the specimen was entered into the system. I cut the slide but then hold it until I am ready to do the stain. I put a date on the trichrome control slide but it of course does not match the date on the patient slides because they have been held for a few days. Is this something I even need to worry about? So far I have just been writing down the date that I stain the patient slide on a log sheet but I am trying to minimize the amount of paperwork/manual logging.


1. We recently got a accessioning system and I can now pull the number of blocks and stains done each day. Do I need to still keep writing down in my log sheet the number of blocks and stains? Do I need to print out the report that has the numbers and file it or since I have the ability to pull it from the system, I don't need to have physical logs.

I am just trying to minimize as much manual logging and paperwork as possible! Thanks in Advance!!!




Tasha Campbell, B.S.,HTL(ASCP)
Frederick Gastroenterology Associates
310 W. 9th St.
Frederick, MD 21701
301-695-6800 ext. 144

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