[Histonet] Tracking of blocks onto processors

Wed Mar 22 10:30:04 CDT 2023

Hi Chris, 

At our institution, we're currently utilizing CoPath Automatic Barcoding and Tracking (AB&T).  Similar to Vantage, each step of the workload is tracked from accessioning → grossing → embedding→ microtomy→ staining→ QC (or case assembly) and then delivery to pathologist. For every cassette that grossed by our PA's the day before, that information shows up on an automatically printed report for our techs to verify that the actual block exists the next day (when they are embedded and cut) or being accounted for at the time of filing.  At 10 AM, a 2nd report will print highlighting any block that has yet to be cut (these blocks will either be in the grossed or embedded status).  Usually, this final report is simply a blank page, because we typically have all of our routine workload cut before this time.  If anything IS present on this report, it indicates that there is a cassette we didn't embed, have yet to cut, or worst case scenario, lost.  This report is basically a red flag warning--it's a way to tell if anything is missing, and that you'd better locate that missing sample ASAP.

Thanks, 

Brian D. Cooper, HT (ASCP)CMQIHCCM| Histology Supervisor 
Department of Pathology and Laboratory Medicine
Children's Hospital Los Angeles 
4650 Sunset Blvd MS#43- Los Angeles, CA 90027 
Ph: 323.361.3357
bcooper at chla.usc.edu 

-----Original Message-----
From: Willis, Donna G via Histonet <histonet at lists.utsouthwestern.edu> 
Sent: Wednesday, March 22, 2023 5:29 AM
To: Hagon, Christopher (Health) <Christopher.Hagon at act.gov.au>; histonet at lists.utsouthwestern.edu
Subject: Re: [Histonet] Tracking of blocks onto processors (EXTERNAL EMAIL)

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Chris,
We have been tracking blocks since we went live with Vantage over 10 years ago.  Roche (Ventana then) built a custom program for us to use at that time because they had not yet implemented it into Vantage.  In the past 2 years Roche has updated their software to allow documenting this information.  There are several options of how the scanning is performed.  For our lab we scan before we place the block into the formalin holding tanks, right after the PA/Resident/Grossing Tech have placed the tissue into the block.  I prefer it done there because I do not want my technicians exposed an extra time to formalin if the scanning is done right before the baskets are placed on the processors.  We have a manual log that is used to document the time the cassette are placed in and taken out of the processors.  We also track our blocks and slides into storage.  I hope this helps.  

Donna Willis
Anatomic Pathology Manager
Baylor Scott&White Health
Baylor University Medical Center
3500 Gaston Ave|Dallas, Texas 75246
214-820-2465 office|214-725-6184 mobile

-----Original Message-----
From: Hagon, Christopher (Health) via Histonet <histonet at lists.utsouthwestern.edu>
Sent: Tuesday, March 21, 2023 5:17 PM
To: histonet at lists.utsouthwestern.edu
Subject: {EXTERNAL} [Histonet] Tracking of blocks onto processors

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UNOFFICIAL

Hi Histonetters,

Just wondering if or how others are tracking/scanning racks of blocks onto processors. In this day and age of traceability with barcodes, we scan each block in each rack before loading onto a processor and recording which processor that rack went on to. Has anyone got a more efficient way of doing this? Assigning at grossing/cut-up is an option, but is an extra step for the PA/registrar and relies on knowing which processor is in use that day.

Looking in the crystal ball, will next gen processors automatically scan blocks as the first step? Load blocks, start the run and it produces a report of the blocks on that run? Interested to hear peoples thoughts.

Cheers,

Chris Hagon - Pathology
Digital Solutions Division, ACT Health Directorate

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