[Histonet] RE: Two Patient Identifiers on slides

[Marcum, Pamela A]

We use the surgical case number and a minimum of the first 5 letters of the patients name on barcode labeled cassettes and then that code will be transferred to the slides as they are printed.  We have found that having two identifiers on every cassette and slide has saved us when an error was made with the cassette labeling or slide labeling process.  It has been a way to confirm or clear up an issue very quickly.  Whether it is required or not; at this point we will continue to use both identifiers for both the patient's safety and our ability to backtrack/clear issues of possible miss identification of a cassette or slide.  We are all human and mistakes happen so plan a way to limit the possibilities. 

Pam Marcum
UAMS

-----Original Message-----
From: histonet-bounces <@t> lists.utsouthwestern.edu [mailto:histonet-bounces <@t> lists.utsouthwestern.edu] On Behalf Of Pratt, Caroline
Sent: Wednesday, July 31, 2013 12:47 PM
To: Tom McNemar; Jean Wood; histonet <@t> lists.utsouthwestern.edu
Subject: RE: [Histonet] RE: Two Patient Identifiers on slides

Just for clarification, patient first and last name? Thanks!

-----Original Message-----
From: histonet-bounces <@t> lists.utsouthwestern.edu
[mailto:histonet-bounces <@t> lists.utsouthwestern.edu] On Behalf Of Tom McNemar
Sent: Wednesday, July 31, 2013 5:49 AM
To: 'Jean Wood'; histonet <@t> lists.utsouthwestern.edu
Subject: [Histonet] RE: Two Patient Identifiers on slides

Our cassettes are printed with the accession number, patient name, and a barcode that also contains the DOB.  When sectioning, this barcode is scanned at the microtome when the slides are cut.  Labels are printed, again at the microtome, and the slides are labeled.  The slide label contains the accession number, patient name, level number or special stain, the pathologist's initials, and the hospital address.

Tom McNemar, HT(ASCP)
Histology Co-ordinator
Licking Memorial Health Systems
(740) 348-4163
(740) 348-4166
tmcnemar <@t> lmhealth.org
www.LMHealth.org


-----Original Message-----
From: histonet-bounces <@t> lists.utsouthwestern.edu
[mailto:histonet-bounces <@t> lists.utsouthwestern.edu] On Behalf Of Jean Wood
Sent: Tuesday, July 30, 2013 3:37 PM
To: histonet <@t> lists.utsouthwestern.edu
Subject: [Histonet] Two Patient Identifiers on slides

Hello Histonetters,

       Recently we started utilizing a slide labeling component that is built into our AP Easy LIS system and has accession number, levels and patients first and last name when labels are printed out. Dymo does not have a chemically resistant label (we have a Dymo 450 printer) and we have been putting the labels on AFTER the slides are stained and cover slipped.

In the meantime, the HT is writing in pencil the accession # and levels on the slide which is then covered up with the permanent label after cover slipping. Our Lab Manager is worried that we are not compliant as we do not have two patient identifiers on throughout the whole process (she wants us to write patient names on slides in pencil (before
staining) and then cover that up with the pre-printed label after staining.

1. What is everyone else doing?
2. Have any of you found a chemically resistant label compatible with the Dymo labeler?


Jean Wood BS, HT
Fairchild Medical Center Pathology Dept.
Ph:530.841.6243 Fax:530.841.6232
jwood <@t> fairchildmed.org<mailto:jwood <@t> fairchildmed.org>
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